Security is always taken very seriously particularly when it comes to running a company in today’s financial setting. The news of someone being hacked has become a common report in the news.
No doubt, cybercrime has ultimately become a lucrative business. Ransomware alone is running into a billion-dollar business. According to a recent report released by Cybersecurity Ventures, cybercrime is expected to cost businesses about $11.5 billion by the year 2019.
When it comes to accessing business information online, the importance of having your smartphone, computers, and network secure cannot be overemphasized. Unfortunately, most business people focus more of their attention on securing these devices and forget to do so for their printers and copiers.
While it may interest you to know that your copiers and printers are vulnerable to cyber threats, it is imperative to know how to secure them and prevent them from getting hacked. Here are 20 helpful ways you can wade off threats and enhance your copier solutions.
- Review job and audit logs regularly to identify suspicious activities
- Perform a regular audit of your printers and copiers
- Data encryption and overwrite
- Safely remove any sensitive data from the device by performing periodic wiping of the hard drive. As part of your copier solutions, it is important to ensure adequate protection of data in your copier both when at rest and in transit. You can either do this by configuring built-in security figures or installing a security kit which is suitable for offices in heavily regulated industries.
Network security – when it comes to rendering office copier support, the role of network security cannot be underestimated. Remember, these settings can only take effect when you turn off and on the machine.
- Enable the TLS protocol to effectively secure communications
- It requires a proper configuration of WiFi and mobile security
- Ensure to change the default SNMP community name of your device
- Never attempt to publish the IP address of your network-connected copier outside of your firewall
- Enabling SMTP, POP3, and S/MIME authentication is highly recommended
- You can limit access to copiers from other PCs in the company by employing address filtering
- When not in use, disable network services and protocols. Also, ensure to close the device’s ports that are not in use.
Control access and manage passwords
- Don’t ignore password rules. Make use of symbols and numbers and observe the minimum length
- Let administrators handle administrator rights
- Disable the use of any function
- Ensure to correctly configure the right authority groups when assigning users to them
- Implement secure user access control such as LDAP or Active Directory
While implementing the checklist above for your office copier support, you need to be aware of the following security threats.
- Attacks from the cloud
- Malicious apps
- Cyber attack
- Insider security breach