Although virtually all offices in South Florida still use either an office-managed print solutions or third party print support, most of the offices now opt for a single device that offers several functions. It is more economical to make use of a single device for print solutions, scanning, copying, and for faxing.
Some print support providers in Florida are already educating their clients on the benefits of combining all the machines together into a single device. So, here are some of the reasons you should also think of getting a device that can handle all the 4 functions.
It lowers power consumption
This is pretty explanatory. Instead of using 4 different devices, you will only need to use only 1. That will drastically reduce your monthly electricity bill.
It prevents clutter of cables
If you have 4 different devices, there will be at least 4 cables. When you add that to computer cables, there will be clutter of cables. Some devices are arranged in such a way that cables run across an office and employees can trip over the cables. When you add that to computer cables, there will be clutter of cables. Some devices are arranged in such a way that cables run across an office and employees can trip over any of the cables. You will be reducing the number of cables in your office when you install a multifunctional device.
It saves a lot of cost
Instead of buying 4 different devices, you will only have to buy only 1. However, some people have countered this argument. They said the cost of such devices depends largely on their functionalities, so it is possible that the single multifunctional device comes at a higher cost than the cost of the 4 machines put together.
Even if that is true (although it is not likely), what about their cost of maintenance? It is not possible for the cost of maintenance of 1 device to be higher than the cost of maintenance of 4 different devices no matter the difference in their functionalities.
It conserves space
Apart from the fact that modern devices are usually smaller in size, a single device can never take up the space of 4 devices no matter how big it is. Regardless of how the 4 devices are arranged, reducing them to only one will save a considerable amount of office space.
It promotes eco-friendliness
If you have 4 devices, you will need to buy 4 different cartridges of toner at the same time and you will consume them faster. Remember, toner cartridges are plastic and as such they take up a large amount of space in landfills. Using a single device reduce your rate of toner consumption.
At the same time, you don’t want slow things down by having a long queue to make use of the single device. If your business involves high volumes of printing, scanning, or photocopying, it is a good idea to dedicate a single device to that and the other 3 functions will be handled by the multi-functional device.