What To Search For In A New Copier

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It is important to know that there are quite a lot of options to choose from when searching for a new copier. When purchasing from local dealers, there are always multiple choices of where to buy the right equipment. It is preferable to visit an office supply store or even get online to buy smaller models.

Based on your desired copier solutions, there are several brands of copier to choose from including Hewlett Packard, Lexmark, MBM Corporation, OKI, RISO, Kyocera, Sharp, Ricoh, Brother, Canon, Xerox, etc.

Determine you need a copier

This is basically the first step toward owning a new copier. Rather than deciding on a multifunction device, it is preferable to consider owning a single-function laser printer or a dedicated scanner. Nevertheless, it all depends on your business objectives.

When it comes to providing office copier support, the type of device you choose will always play an important role in your overall output. As you already know, there are a variety of multifunction printers available in different sizes for office use. Xerox which is a commonly used brand in South Florida will be used as an example to illustrate a range of other devices that fit into this category.

While there are other good choices on the market, it is, however, important to understand that Xerox devices are only used as examples here. Basically, this post is aimed at helping you identify the suitable copy machine for your office needs.

Copier for small workgroups

1-4 users

A photocopier capable of printing at 18 ppm is a good fit for an individual or small workgroups with scan, copy, and print needs. Along with a max print resolution of 1200 x 2400 dpi, you can expect to have a copier with a 30,000-page monthly duty cycle.

2-7 users

A handy copier like the Xerox WorkCentre 6515 family would make a good choice for anyone looking to have a device offering a little more speed. As part of your copier solutions, you should expect to have a 30 ppm capable device with a monthly duty cycle of 50,000.

Copier for small/medium workgroup

2-10 users

A copier with a 700 standard/1,250 max capacity and an estimated speed of 26 ppm color or black and white will be suitable for the job. At this stage, it is important to understand that the higher the capacity needed, the higher the cost of the equipment.

1-10 users with robust needs

Workgroups with more robust needs would require copiers suitable for their business processes such as the Xerox VersaLink family copiers. These devices are designed to meet the needs of workgroups or small businesses with intensive document needs. They have a higher monthly duty cycle at 120,000 pages.

5-15 users

Workgroups in the range of 5-15 users will need a device that doesn’t only print at a speed of 36 ppm (color or black and white) but also offers a higher monthly duty cycle of 150,000 pages. Maintenance is easy with the right office copier support.