Imagine a scenario like this; let’s say you need to print a business proposal for a marketing meeting and then the copier displays an error message that is beyond the skill set of your IT staff. Now you have to move quickly to Staples, FedEx or any related agency to print a copy of the said proposal and at the same time risk arriving late for your sales presentation with clients or employees.
Meanwhile, your competitor, who has been working with a print services provider who takes care of their copiers and printers, and will arrive early with no stress to their meeting with a potential customer. When you finally get back to your office, you will find that your copier is still non-functional and the copier service company has promised to send a technician to handle the issue tomorrow.
Failure to keep your copiers fully functional could be disastrous for any process in your firm or any activity that relies strictly on printed communications, marketing material to be mailed, invoices to customers, board presentations, and HIPAA compliance forms, to name a few. So what’s the way forward?
Companies Are Outsourcing Functions for More Efficient Copier Solutions
While your copiers are paramount to the productivity of your office, you do not have to manage this equipment yourself. You can seek print solutions by outsourcing the function to an agency providing copier solutions. While the mentality of managing copiers and printers yourself is changing, some businesses have a “do everything ourselves mentality,” it is time wasting. Smart companies, on the other hand, focus on their core strengths and instead outsource non-core business functions like printing to agencies that offer print solutions.
Just as many people don’t do their plumbing repairs or auto maintenance themselves, so also it is wise to outsourcing specific non-core functions in your workplace. While many people could figure out how to do it their self, why bother when you have professionals out there who can do it better, faster, and cheaper than you can? Even for companies with great IT staff, it is a better move to outsource the management of your printers and copiers with a print services provider. This reduces the workload on your employees and allows them to focus on core business operations.
With the other problems your IT staff have to worry about including network security, backup, patch management, supporting users, planning for the future, and other things they do, it is safe to say that it’s impossible for your staff to stay up to task and carry out your copier repairs, maintenance, and troubleshooting. By outsourcing your copier and print functions, you will experience less hassle, record lower costs and become more efficient. You will record more up time for your copier or print equipment. So why not try outsourcing?