No doubt, every office with copiers and printers is seeking to obtain the perfect solution for all their printing needs. However, only very few actually understand what it means to do so. In fact, many do not know that these solutions are virtually not obtainable with owning many printers and copiers. Just as how having inadequate devices can affect a business’ productivity, owning too many copiers and printers can also lead to productivity loss as you will be paying for capacity you don’t necessarily make use of.
So, how can a business come out from this gridlock? Well, employing the right mix of printers and copiers is just the best way to go. Any company in Florida looking to obtain the best print solutions must be willing to rightsize its print fleet to pay for only what is necessary. Surely, this will require some sort of planning and foresight.
Avoid the Trouble of Owning Too Many Printers and Copiers
As a business owner, it is important to understand that productivity does not come by the number of print devices you’ve got. In other words, the best copier solutions are not attainable by positioning a range of copiers, MFPs, desktop printers or laser printers on every desk. Obviously, managing a print fleet is not an easy venture.
While it is actually cheap to begin with an individual printer or copier which is mainly aimed at maintaining employee convenience in the workplace, the cost of running these devices (like buying inks and other materials) is actually on the high side. Basically, you will need to buy toners, control cost, and perform other maintenance duties for each and every functioning device in the company.
Usually, many of these responsibilities are beyond the control of IT and as such, they are often not included in the company’s budgeting. Having a copier in every office will surely not proffer the best copier solutions. In fact, it will even lead to more challenges, such as:
- An increased use of copier assets
- High cost of printer supply
- More environmental challenges
- Increased asset consolidation and cost reduction
The best way to effectively manage cost in the workplace is by either leasing or purchasing the equipment that is relevant to the business. Obviously, maintaining the right mix of equipment will not only help to cut down cost but also improve productivity.
The best way to standardize in the office is by getting rid of extra equipment. Just so you know, consolidating printers won’t bring about the best print solutions you desire. You can make things much easier for yourself and the company by opting for managed print services in Florida. This can also go a long way to effectively track and control your printing costs.