How To’s About a Copier


A copier is an essential piece of equipment in the corporate world. As a business employee or the new increasing demand of “work from home” employees, you must know about how a copier functions, and what are the  features that can help you in reducing your manual work and making your work efficient. What do you know about the copier? It definitely seems like a stupid question, but many people still regard it as large foreign object. But no need to worry, here are some tips on how to run a copier efficiently.

How to use a basic copier?

  • Ensure that the copier is plugged in.
  • Then, you should look for the power button. Generally, copiers have power buttons on top but it may vary according to the brand you are choosing.
  • If you see that the copier is on, but not responding then the copier may be on “sleep” mode. In that case, you can press the “copy” button to check whether the copier responds to it.
  • Make sure that the copier has paper inside it. The paper tray is generally located on the front or the side of the copier. If you notice that the tray is empty or the quantity of paper is less, then fill the tray first.
  • Next, put your document in the copier to get it copied. Lift the copier’s cover and place the document inside it that the front of the paper faces the glass. Also, you can place the paper like the guide marks tell you. After the proper placement of paper, cover the copier.
  • Then select the number of copies that you want. Mainly copiers have a digital number display along with a plus or minus button to set the copies, but some copiers may have numeric values.
  • Select the color preference in the copier that whether you want white or black copies. There is a dedicated button for this selection.
  • After this, select the paper size. 8.5 x 11 inches is the standard paper size but if you want a different one then you have to feed the paper of that size in the paper tray.
  • Finally, Press the “COPY” or “START” button. Once you press it, your copies will start printing. You may stand in front of the copier to minimize any errors.

Other Features:

There are some other features that your copier can provide you.

  • Binding:

It includes stapling, hole punching, and folding. A copier with this type of hardware can do various types of bindings.

  • Enlargements:

You can find this feature in the display panel and can select a size that you want your document to be enlarged in.

  • Scanning:

Many copiers now have an ADF above the glass that allows the user to scan the copies as well.

  • Duplexing:

This feature allows the users to print on both sides of the paper. It is usually done to reduce the cost of paper usage.

  • Collating:

It allows the user to copy multiple pages and then automatically sort it out reducing the manual work.

  • Faxing:

This feature enables the user to do a faxing as well. You do not have to use multiple devices to do these tasks.

Advanced Features:

Also, there are some advanced features found on some copiers with additional software.

  • Copying a part of a page
  • Save to PDF, Acrobat or Word File
  • Send to email or network folder.
  • Security and encryption of documents
  • Mobile printers
  • Grading school papers
  • Automatic toner ordering
  • Remote monitoring and diagnostics