For most companies, the cost of printing documents can take a substantial chunk of office expenditure. There are several articles online that advocate the use of managed print services to trim down these costs.
Aside from money, time is another unseen factor that can potentially escalate the cost of managing a printing environment. Rather than working, businesses can lose a significant amount of time requesting maintenance and ordering supplies.
Providing preventive maintenance for office equipment is essential in any workplace as the absence of this can lead to a lost time. Also, note that time spent troubleshooting IT-related issues cannot be regained.
Here are four (4) ways adopting managed print services (MPS) can help to improve efficiency and productivity in the workplace.
1. Plan Better Ahead
When it comes to managing a print environment, not many organizations spend ample time to do so. Rather, they sacrifice valuable staff time to engage in various management activities ranging from procurement and installation to supply and maintenance which goes in an endless circle.
The best way offices can alleviate the burden of management is by engaging an experienced managed print services partner. While the partner strategizes on equipment procurement and implementation, office staff gets its time back to focus on managing the business. This will greatly help to unlade the unfavorable burden of troubleshooting and supporting devices that are less familiar.
2. Easier Budgeting
For most offices, the cost of printing can be so enormous to the extent of creating a budget deficit. Interestingly, some have managed to find a way to reduce these costs by adopting MPS which effectively reduces unnecessary printing. What a great way to establish easier budgeting and improve investments. Since there are no unexpected maintenance costs, businesses can now think of better things to do with their budget.
3. Set Up The Right Technology
Most offices consider the act of purchasing equipment as a cost since there is no strategy in place. Rather than buy printers and copiers suitable for business growth, most enterprises would often prefer less to go for inapt equipment simply because they were a good deal. Offices can get the right technology need to forge ahead by finding a reliable Managed Print Services partner without having to be involved in the selection process.
4. Create A Smarter Work Environment
One of the best ways to speed up business processes is by getting rid of print papers. With managed print services, businesses can be able to get the right equipment that matches their needs which helps to create a smarter environment. As a matter of fact, staff will no longer have to worry about ordering resources such as ink, toner, paper, etc. as everything will be done by the chose MPS partner. What a great way to get things done in time.